This training program will engage attendees in a discussion on whether an expense reimbursement qualifies for exclusion from employee wages. It will offer stringent guidelines on what is required to substantiate various expenses and benefits under an account plan.
WHY SHOULD YOU ATTEND?
Employers often provide travel advances, business expense reimbursement, or use of company property to employees. Employee expense reimbursement is one of the targets of a current IRS audit initiative. Unless expense reimbursements are made under an account plan, the payments must be included in employee wages. Accountable expense reimbursement plans provide tax savings for both employers and employees. But insufficient documentation or faulty procedures can result in reclassification of the reimbursements as wages. This results in additional tax and possibly penalties. An employer may even become liable for taxes it failed to withhold from the employee reimbursement.
In this informative webinar, attendees will learn how to properly account for and report expense reimbursements and facilities provided to employees in compliance with IRS requirements.
AREA COVERED
- Employee business expenses and reimbursements under the Internal Revenue Code
- Accountable and non-accountable expense reimbursement plans
- Substantiation and documentation required to exclude reimbursement or benefits from wages
- Options for meeting substantiation requirements
- Advantages and effective use of per diem payments
- How to control the risk of a pattern of abuse of per diem payments
- Evaluation and treatment of personal use of company property (vehicles, cell phones, etc.)
- When expense reimbursements or use of company resources must be included in wages
- Travel advance and payment card administration
- The importance of timely processing of reimbursements and collection of excess advance funds
- Control and accounting procedures and the roles of payroll and accounts payable
LEARNING OBJECTIVES
- Determine whether an expense reimbursement qualifies for exclusion from employee wages.
- Know what is required to substantiate various expenses and benefits under an accountable plan.
- Understand the importance of timely processing of reimbursements and collection of excess advance funds.
- Know when expense reimbursements or use of company resources must be included in wages.
- Understand when per diem rates may be used and why employers may want to use them.
- Know how to determine maximum per diem rates and how to use the high low method.
- Know how to establish and administer an accountable expense reimbursement plan.
- Understand the importance of control and accounting procedures related to expense reimbursements.
WHO WILL BENEFIT?
- Payroll Supervisors and Personnel
- Accounts Payable Supervisors and Personnel
- Public Accountants
- Internal Auditors
- Tax Compliance Officers
- Enrolled Agents
- Employee Benefits Administrators
- Officers and Managers with Tax Compliance Oversight
- Company / Business Owners
- Managers/ Supervisors
- Public Agency Managers
- Audit and Compliance Personnel / Risk Manager
Employers often provide travel advances, business expense reimbursement, or use of company property to employees. Employee expense reimbursement is one of the targets of a current IRS audit initiative. Unless expense reimbursements are made under an account plan, the payments must be included in employee wages. Accountable expense reimbursement plans provide tax savings for both employers and employees. But insufficient documentation or faulty procedures can result in reclassification of the reimbursements as wages. This results in additional tax and possibly penalties. An employer may even become liable for taxes it failed to withhold from the employee reimbursement.
In this informative webinar, attendees will learn how to properly account for and report expense reimbursements and facilities provided to employees in compliance with IRS requirements.
- Employee business expenses and reimbursements under the Internal Revenue Code
- Accountable and non-accountable expense reimbursement plans
- Substantiation and documentation required to exclude reimbursement or benefits from wages
- Options for meeting substantiation requirements
- Advantages and effective use of per diem payments
- How to control the risk of a pattern of abuse of per diem payments
- Evaluation and treatment of personal use of company property (vehicles, cell phones, etc.)
- When expense reimbursements or use of company resources must be included in wages
- Travel advance and payment card administration
- The importance of timely processing of reimbursements and collection of excess advance funds
- Control and accounting procedures and the roles of payroll and accounts payable
- Determine whether an expense reimbursement qualifies for exclusion from employee wages.
- Know what is required to substantiate various expenses and benefits under an accountable plan.
- Understand the importance of timely processing of reimbursements and collection of excess advance funds.
- Know when expense reimbursements or use of company resources must be included in wages.
- Understand when per diem rates may be used and why employers may want to use them.
- Know how to determine maximum per diem rates and how to use the high low method.
- Know how to establish and administer an accountable expense reimbursement plan.
- Understand the importance of control and accounting procedures related to expense reimbursements.
- Payroll Supervisors and Personnel
- Accounts Payable Supervisors and Personnel
- Public Accountants
- Internal Auditors
- Tax Compliance Officers
- Enrolled Agents
- Employee Benefits Administrators
- Officers and Managers with Tax Compliance Oversight
- Company / Business Owners
- Managers/ Supervisors
- Public Agency Managers
- Audit and Compliance Personnel / Risk Manager
Speaker Profile
Patrick Haggerty is a tax practitioner, author, and educator. His work experience includes non-profit organization management, banking, manufacturing accounting, and tax practice. He began teaching accounting at the college level in 1988. He is licensed as an Enrolled Agent by the U. S. Treasury to represent taxpayers at all administrative levels of the IRS and is a Certified Management Accountant. He has written numerous articles and a monthly question and answer column for payroll publications. In addition, he regularly develops and presents webinars and presentations on a variety of topics including Payroll tax issues, FLSA compliance, information returns, and accounting.
Upcoming Webinars
SOPs - How to Write Them to Satisfy those Inspectors
Why EBITDA Doesn't Spell Cash Flow and What Does
How to Give Corrective Feedback: The CARE Model - Eliminati…
With Mandatory Paid Leave Gaining Ground Is It Time To Do A…
Marketing to Medicare or Medicaid Beneficiaries - What You …
Documenting Misconduct that Will Stand Up in Court
Trial Master File (TMF)/eTMF, & FDAs Draft Guidance for Ele…
Tattoos, hijabs, piercings, and pink hair: The challenges …
Project Management for Non-Project Managers - How to commun…
OSHA Requirements for Supervisors, Project Leaders & HR - W…
Humane Layoffs: How to Let People Go with Compassion and De…
Female to Female Hostility @Workplace: All you Need to Know
Unlock Employee Loyalty: Stay Interviews Will Keep Them Eng…
FFIEC BSA/AML Examination Manual: What Compliance Officers …
Sunshine Act Reporting - Clarification for Clinical Research
Conquer Toxic People - Learn To Protect Yourself And Get Yo…
Understanding the Artificial Intelligence Landscape
Holiday Stress and Loss: The Art of Stress Resilience in E…
Establishing Appropriate Quality Metrics and Key Performanc…
Ultimate Persuasion Strategies! - Secret Influence Tools & …
Is Your Culture Working For or Against Your Success? If You…
Using High-Performance Coaching for Managers to Address Per…
Excel - 10 Key Worksheet Functions to Skyrocket Your Produc…
Red flags that can render your OSHA Safety Program Complete…
Utilizing HR Metrics to Illustrate & Improve Human Resource…
Onboarding is NOT Orientation - How to Improve the New Empl…
The Anti-Kickback Statute: Enforcement and Recent Updates
FDA Technology Modernization Action Plan (TMAP) and Impact …
How to Prepare For and Host a FDA Inspection and Respond to…
Eliminate Harmful And Unproductive Drama In The Workplace
Excel - Pivot Tables - The Key To Modern Data Analysis and …
Managing Toxic & Other Employees Who Have Attitude Issues
Building GMP Excellence: A Guide to Implementing Compliant …
Improving Employee Engagement & Retention Through Stay Inte…
Human Error Reduction Techniques for Floor Supervisors
Excel Power Skills: Master Functions, Formulas, and Macros …